HAI Verified Submission Program
Effective Date: May 4, 2026
Overview
The HAI Score™ is based primarily on publicly available information — governance disclosures, published policies, regulatory filings, and operational evidence accessible at the time of evaluation. While this approach enables consistent, scalable assessment across organizations of all sizes, Humaital recognizes that some of the most meaningful governance practices are internal by nature. Board-level ethics review records, internal audit results, bias testing documentation, and human oversight protocols are rarely published in full, yet they represent some of the strongest evidence of genuine human alignment.
The HAI Verified Submission Program exists to close this gap. It provides a defined, structured pathway for organizations to voluntarily submit internal documentation that supports or supplements their HAI Score™ assessment. Submissions are reviewed by Humaital against the published methodology and, where the evidence meets the applicable standard, incorporated into the assessment record. Assessments that include verified submitted documentation are marked with the HAI Verified Submission designation, indicating that the score reflects a combination of public evidence and organizationally provided material reviewed by a human evaluator.
Participation in the Verified Submission Program is entirely voluntary. An organization may receive and publish an HAI Score™ without submitting any internal documentation. The program exists for organizations that believe their internal practices exceed what is visible in their public disclosures and wish to have that evidence considered.
What Can Be Submitted
Submitted documentation must be directly relevant to one or more of the 20 HAI assessment criteria. The following categories of evidence are accepted under the Verified Submission Program:
Governance and Oversight Board or executive committee charters that address AI ethics, human alignment, or responsible technology. Minutes or summaries of ethics review meetings. Documentation of internal AI governance committees, their composition, and their mandate.
Risk and Safety Internal risk assessments, bias audits, or algorithmic impact evaluations. Incident response records demonstrating how the organization identifies, escalates, and resolves AI-related harm events. Safety testing protocols and results.
Transparency and Accountability Internal policies governing explainability, user notification, and data use that exceed what is published externally. Documentation of employee accountability structures for AI-related decisions. Training records related to responsible AI use.
Impact Measurement Internal reporting on the outcomes of AI-driven systems — including equity analyses, community impact assessments, or benefit measurements — that are not published in public-facing reports.
Third-Party Validations Audit reports, certifications, or formal assessments conducted by qualified independent parties that address any HAI criterion. These are automatically classified at Evidence Tier 5 and carry the highest available scoring weight.
Humaital reserves the right to decline documentation that is not directly relevant to a defined criterion, that cannot be verified as authentic, or that is submitted in a form that does not permit meaningful evaluation.
Confidentiality
Humaital understands that internal governance documentation is sensitive. All materials submitted through the Verified Submission Program are treated as confidential. Submitted documents are used solely for the purpose of evaluating the relevant HAI criteria and are not shared with third parties, published, or retained beyond the assessment period without the explicit written consent of the submitting organization.
The existence of a Verified Submission is disclosed on the published assessment — organizations and their stakeholders will see that the score incorporates submitted documentation. The specific contents of that documentation are not disclosed. An organization that wishes to publicly reference the nature of its submission may do so at its own discretion.
How to Submit
Organizations wishing to participate in the Verified Submission Program should follow these steps:
Step 1 — Initiate. Contact Humaital at hai@humaital.com with the subject line “Verified Submission Request.” Include the organization’s name, the URL used in the original or anticipated assessment, and a brief description of the documentation you intend to submit.
Step 2 — Receive a Submission Checklist. Humaital will respond within five business days with a tailored submission checklist identifying which criteria your documentation is likely to address and the format requirements for submission.
Step 3 — Submit Documentation. Submit documentation via the secure method provided by Humaital at the time of the checklist response. All submissions must be accompanied by a completed Submission Declaration confirming that the materials are authentic, that the submitting individual is authorized to provide them on behalf of the organization, and that the organization consents to Humaital’s use of the materials for assessment purposes.
Step 4 — Review. Humaital will review submitted materials against the relevant HAI criteria within 15 business days of a complete submission. Complex submissions involving multiple criteria or large documentation sets may require up to 30 business days. The organization will be notified of the review timeline at acknowledgment.
Step 5 — Score Update. If submitted evidence changes one or more criterion-level findings, the HAI Score™ will be updated accordingly and the assessment will be marked with the HAI Verified Submission designation. The organization will receive a written summary of which criteria were affected and how the evidence was applied. If submitted evidence does not change any finding — because the existing public evidence already captured the same tier, or because the submission did not meet the evidentiary standard — the organization will receive a written explanation.
Important Limitations
The Verified Submission Program evaluates evidence against the published HAI methodology. It is not a consulting engagement and Humaital does not advise organizations on what to submit in order to improve a score. Submission of documentation does not guarantee a score increase. Organizations that disagree with how submitted evidence was evaluated may use the Clarification Request process described in the HAI Evaluation Disclaimer.
